FINANCIAL PROOF OF FUNDING BY A THIRD PARTY OUTSIDE THE NETHERLANDS

The costs of studying and living can be sponsored by a third party abroad (that means, outside the Netherlands), for example, a church. In order to assess whether this third party is indeed able and willing to finance your study, now and in the future, some financial documents are necessary to prove that you will meet the formal requirements of the Dutch immigration service.

It is important that the sponsor has the total amount for the complete duration of the hosting agreement at their disposal at the moment of application. In your case, that would be 12 x € 1621.95 per month = € 19,463.40 (for one year). € 1621.95 is the minimum amount per month required by the immigration authorities for you as a family. This amount will be reviewed on July 1st 2015, which could lead to a revised required amount.

You will receive a residence permit for the duration of your hosting agreement. If it takes you longer to complete your PhD programme, we will have to apply for an extension of your stay, in which case you will have to prove that you have sufficient financial means for the next period.

1. Original declaration of financial support by the sponsor (photocopy will not be accepted)          

The declaration, which must be provided in English, must mention:

  • Personal details of the student: first name, family name, date of birth, place of birth, nationality and passport number;
  • Personal details of the sponsor (official name, registration number if available and all other relevant information);         
  • Contact details of the sponsor (name, postal address, phone number, e-mail, etc.);
  • The monthly amount that will be transferred to you;
  • The period of time during which the sponsor will support the student (beginning and end date).Please note that the dates in this financial statement must correspond with the dates on your residence permit;
  • Place and date of signature;
  • Signature of the sponsor or sponsor’s official representative.

2. An original Bank Letter from the sponsor’s bank (a copy will not be accepted)

This official Bank Letter must be in English, must not be older than three months, and must  mention:


  • The date of issue;
  • The sponsor’s personal details (official name, registration number and all other relevant information about your church or other sponsor);      
  • A clearly visible bank account number (ensure the complete number is shown!);
  • The account balance, including monetary currency, clearly visible and meeting the minimum requirement mentioned above, depending on how many years of study are agreed upon in your hosting agreement;      
  • No indication whatsoever of any restriction on withdrawal by the sponsor (shares are not acceptable). With regard to a current account or a savings account, we can assume that balances can be withdrawn without any restriction, but for all other cases it must be clearly stated that the account balance can be claimed by the sponsor at all times;
  • Contact details of the bank (branch, address, telephone number, e-mail address and/or website);
  • Bank stamp and signature of the bank official.

Should there be a joint account holder, besides the sponsor, then they must submit a declaration declaring that they agree with the funding.

3. A copy of a recent bank statement from the sponsor’s account

This bank statement may not be older than three months and must contain:

  • The name of the sponsor (official name, registration number and all other relevant information);
  • The date of issue;
  • The personal details of the sponsor (official name);
  • The bank account number (ensure the complete number is shown!);
  • The account balance, including monetary currency;
  • No indication whatsoever of any restriction on withdrawal by the sponsor (shares are not acceptable). With regard to a current account or a savings account, we can assume that the balances can be withdrawn without any restriction, but for all other cases, a separate statement must declare that the account balance can be claimed by the sponsor at all times;
  • The contact details of the bank (branch, address, telephone number, e-mail address and/or website)

4. A printed copy of an online bank statement from the sponsor’s bank account

The printed copy may not be older than three months and must furthermore contain:


  • The personal details of the sponsor (official name);
  • Address details of the sponsor (official name, registration number and all other relevant information);
  • The account balance, including monetary currency;
  • No indication whatsoever of any restriction on withdrawal by the sponsor (shares are not acceptable). With regard to a current account or a savings account, we can assume that the balances can be withdrawn without any restriction, but for all other cases, a separate statement must declare that the account balance can be claimed by the sponsor at all times;

A printed copy will only be considered to be sufficient proof if accompanied by an original Bank Letter.

5. A copy of passport or ID of sponsor (for instance of the person who presides the church council) 

The sponsor’s ID must mention:

  • Personal details of the sponsor;
  • The ID-document number.